Job Description

Payroll Processing:

·         Understand, explain, and apply payroll and benefit policies, principles, legislation and collective bargaining agreement / Workers Council provisions;

·         Verify completed payroll and review reports for accuracy and completeness before distribution;

·         Prepare manual payroll cheques in compliance with established corporate procedures and update the payroll system for accuracy;

·         Liaise with payroll provider to handle all system issues and required programming and updates;

·         Complete system administration for the full set up of new Earnings, Deductions or Memo codes in payroll systems as required;

·         Responsible for ensuring the integrity of payroll data, including consistency between local payroll and Workday, including but not limited to salary, other remuneration, hire and termination dates;

·         Preparation and distribution of employee communication regarding payroll;

·         Support in handling expatriate issues regarding payroll and benefits;

·         Align with the Finance department to ensure consistency in definitions, correct payroll ledger allocation and reporting into M3 and related systems.

Reporting:

·         Conduct required or necessary research (through government contacts, internet research etc.) to provide accurate, current and verifiable information, guidance and assistance to employees on payroll related subject matters.

·         Prepare remittances and reconcile payroll deductions such as union dues, charity, statutory deductions, pension, all 3rd party deductions, and government filings.

·         Manage, complete and reconcile all payroll Year End Tax Summaries (Federal & Provincial/State), timely filing and distribution of annual Tax Forms, Provincial/State Health Tax Returns, Workers Compensation year end returns.

·         Complete and file the required documentation to the Employment Insurance Commission for the renewal of Federal / Provincial / State reduced employment insurance rate.

·         Perform Pension & Insurable Earnings Reviews (PIER) review and assist in audits as required.

Policy and process development and preparation:

·         Align with the global Standard Operating Procedure (SOP) on executing payroll processes.

·         Be a Company liaison with Governmental Tax body, and all required government and third-party agencies, relating to payment of deductions and premiums.

·         Handle various testing for payroll incidents or enhancements. The testing will include payroll earnings, taxes deductions calculations, benefits calculations and end-to-end detailed review of testing results.

Review and analyze current Workday integration and payroll procedures in order to recommend and/or implement changes leading to best practice.

Knowledge & experience (see also Qualifications & Experience section)

College diploma in accounting, business administration, HR or another relevant field

Payroll certification or working towards

Additional knowledge by education or experience in the field of expertise

3 -5 years relevant experience in field of expertise in country / province / state

communication and written skills in both local language and English

Type and level of work

As previous level +

Liaise with payroll provider to handle all system issues and required programming and updates Manages budget (internal or vendor) up to 300k EUR per annum.

Complete system administration for the full set up of new Earnings, Deductions or Memo codes in payroll systems as required

Complexity / guidance

As previous level +

Manage, complete and reconcile all payroll Year End Tax Summaries (Federal & Provincial/State), timely filing and distribution of annual Tax Forms, Provincial/State Health Tax Returns, Workers Compensation year end returns

Complete and file the required documentation to the Employment Insurance Commission for the renewal of Federal / Provincial / State reduced employment insurance rate